When we audit the data that has been submitted we sometimes find a few records that weren’t keyed correctly but generally there aren’t many. Every once in a while we find that there is a field that isn’t a few fields that hadn’t been keyed according to instructions – or our interpretation of the instructions. This is the case with parts of the following two projects so we are returning a few of the image sets so we can catpure the data that was not keyed. (When we can we will only return part of the projects but there are other times where we will return all of the image sets to be keyed, or reviewed again.)
Washington, Enrollment and Allotment Applications of Washington Indians, 1911-1919 - In this case we found that the birth location was often not keyed. We asked that the birth location be keyed for the Affidavit records. And the field help states to, “Key the city of birth using the dictionary for assistance. If the birth city is not in the dictionary then key as seen.The birth city will be after the birth date on the line with the phrase “at or near”. It is only provided for the applicant, not the children.” If you have questions regarding how the field should be keyed, or about returning the image sets to be keyed again please address submit them as comments on this post.
Scots in the West Indies, 1707-1857 - For this project there were a few interesting finds. We found that often people were entering the probate location as the death location. Whereas the probate location isn’t necessarily the death location we would like the probate year entered as the death year when one isn’t present on the record. In summary – do not enter the probate location as the death location but do enter the probate year as the death year when the death year isn’t on the record. If you have questions regarding how the field should be keyed, or about returning the image sets to be keyed again please address submit them as comments on this post.
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