Comments on: Family Tree Maker: Organizing Media Files The official blog of Ancestry Mon, 22 Dec 2014 10:07:58 +0000 hourly 1 By: Sharon Sharon Fri, 19 Mar 2010 20:59:47 +0000 I use the standard categories and then I add one with the last name of the main family lines. When I add a photo, I always check the category for “family line” and then the other more definitive category like “tombstone”. That way if I want to see all the data I have on a family line, I can access it all together and see what all I have. Suggestion: It would be nice if the photos could break into subdirectories by family line for easy access and grouping when trying to access through Windows Explorer.

By: Kathy Marie Kathy Marie Wed, 17 Mar 2010 08:31:40 +0000 Suggestion for Tana L. Pedersen

[The suggestion is also for other users of FTM 2010 reading this “blog” who desire to check out/understand the suggestion]

The suggestion deals with “Media” in FTM 2010 – It is a little pedantic, but just follow along

1-Choose a very colorful photograph of say one person
2-Scan that photograph to JPEG at a fairly high rate, say 300 DPI
3-Crop, Edit, Resize the photograph so that the final scanned image is 7” X 9”
4-Create a MS Word document consisting of one page
5-Copy and Paste the scanned image onto the MS Word Document
6- Add a header (Full Caps, Bold, Font 14) at the top of the photograph, showing, say, the name of the person
7- Add a footer (Full Caps, Bold, Font 14) at the bottom of the photograph indicating, say, where and when the photograph was taken
8- Save the MS Word document, say, using the Title “Photograph of (add person’s name)”

After you have saved the finalized MS Word document do two things:

1-Add a copy of the document you created in step 8 above to the Media Collection File in FTM 2010 and look at the thumbnail icon that FTM 2010 shows

2- “Acquire”* a copy of “PaperPort” software (say PaperPort Professional 11) sold by Nuance. Use PaperPort to view the document you created in step 8 above (view the document in thumbnail mode). Look at the document in thumbnail mode and compare the PaperPort thumbnail mode to the FTM 2010 thumbnail icon.

If you believe the PaperPort thumbnail mode does a better job of describing/showing the contents of the document than the FTM 2010 thumbnail icon does then send a suggestion to the developers of FTM 2010 suggesting that they look into the possibility of using the Technology/Software that PaperPort uses to create/show the MS Word icons used in FTM 2010

* Tana, I would hope that somewhere in your company you should be able to easily acquire a copy of PaperPort—it is a very powerful program

PS: For all you users of FTM 2010 whose media is in the form of MS Word or PDF this suggestion will greatly enhance the icons you presently see in the FTM 2010 Media File

By: Pam Pam Tue, 16 Mar 2010 14:23:54 +0000 Re: #5 John Donaldson
Yes, please share some of your category secrets in more detail via Photoshop & how they crossover to FTM 2010.

Re: #12 Judy Ethridge
Thank you, and to all the others who also shared their systems. The Length was not a problem but a great help.

Re: #28 stevepurdon
Your categories are very useful, however your naming system sorts by category then date…Do you find this helpful when dealing with an individuals media, having the media sorted by category rather than date/timeline? I have never thought about this prior to your entry, however, it is something I am now strongly thinking about. With the added category of “photo-ind” or “portrait” similar to Judy #12′s “Photos-People, Photos-Places, Photos-Images (family memorabilia)” they would sort under each individual as collection not a timeline.

The one drawback I see is the media file itself would still be in a stew.

I may have to fall back upon the ole standby, the spreadsheet. At least the organization becomes a matter of mood. Do I want all census, by date or all Joe Smith by Category, then date, then whatever?

One person on a previous blog suggested using the individual’s ID#, followed by date and Category Coding similar to #28 Stevepurdon or #12 Judy Ethridge with abbreviations. The simplicity was extremely attractive. The one drawback I foresaw was the duplication of images for each individual in a particular image/census/photo. He did have a good response by mentioning the relative inexpensive cost of storage via external mega-hard drives. My only reticence in converting is the numerous duplicates already harbored unintentionally in an around my computer, in other words I am still pondering the perfect answer to this question.

By: Kathy Marie Kathy Marie Tue, 16 Mar 2010 14:15:27 +0000 Michelle (or whoever is passing along suggestions to the programmers)

This suggestion deals with the way source citations are shown on reports in FTM 2006 v16 versus the way they are shown in FTM 2009/2010. I suggested this a while ago (before FTM 2010 was implemented) but it appears as if nothing has been done about it so I want to suggest it again

In FTM 2006 a source citation consists of four parts:

1- Master Source: (This field shows the Master Source Name)
2- Citation Page: (This field shows a reference [if any] to the Citation Page, Box etc
3- Citation text: (This field shows the actual citation as typed by the user)
4- Footnote: (This field contains the total citation and includes the citation text if the user has checked the box to include the citation text in the footnote)

Note: I always check the box in item 4, since I feel this is the actual citation of the Source

Also Note: Nowhere in the FTM 2006 source citation information is there any reference to the Source Location (FTM 2006 Terminology) or the Repository Name (FTM 2009/2010 Terminology)

In FTM 2009/2010 the so called “Repository” has been inserted in between the Citation Page and the Citation Text. This repository information has just been stuck in the middle of the citation and set off by a leading comma and an ending comma.

I have been extra careful in creating my citations over the last seven or so years and have taken special care to ensure I have a well thought out citation sentence consisting of the Master Source, the Citation Page and the Citation Text.

All my carefulness has been “ruined” by the programmers just sticking the Repository information between the Citation Page and the Citation Text and off setting it by commas.

As a note I have over a thousand Master sources and approximately seven thousand source citations in my data base. I have not been able to find a way around this except to go in and delete every one of my thousand repository names, which would defeat the whole purpose of providing sources for my data. Needless to say this FTM 2009/2010 methodology of documenting source citations is a large stumbling block and I will not be able to use FTM 2010 if this situation remains.

I do have a suggestion for fixing this and it is a follows:

First, since users desire different ways of doing things the suggestion should be implemented as options that the user would check a box expressing their desire.

One place the options could be shown would be on the on the “Source-Citation Information” Pane

There could/would be three options:
Option A – Document Source Citations as done in FTM 2006
Option B – Document Source Citations as is presently done in FTM 2009/2010
Option C – Include the Repository Name at the bottom of the Source Citation and include a led in/header such as “Repository: Followed by the repository name as presently shown in FTM 2009/2010 inserted between the leading and ending commas

Michelle, (or somebody) please take a strong look at this suggestion and check a few source citations you might have in FTM 2006 and compare them to their counterpart in FTM 2009/2010 —AND PLEASE PASS THIS SUGGESTION ALONG TO THE PROGRAMMERS – IT IS AN EASY FIX AND I AM SURE OTHER USERS WILL ALSO APPRECIATE ITS IMPLEMENTATION

By: Lynn Lynn Tue, 16 Mar 2010 00:00:30 +0000 Question for John Donaldson that builds upon Judy Ethridge’s #12.

I personally have not leveraged FTM categories, since I have been most interested in the media and source citation associated with a particular individual or family. To assist with that interest, I started naming media files by “surname_first name – date source” similar to Judy’s approach but without birth date (although I like that idea and may start including birth year), and I use a slightly more descriptive source name (i.e., instead of census, I use “USFC” for United States Federal Census since I have numerous types of censuses). An example would be “Doe_Jane-1880USFC”

Although I previously started naming my media files this way several years ago, this became a low priority and therefore I have about 1,000 media files that still need to be named.

John, I would be interested to know the naming convention that you utilize as well as the categories that you leverage.

By: stevepurdon stevepurdon Sat, 13 Mar 2010 14:03:50 +0000 Some very interesting ways suggested to name and manage media files.
My particular system uses advice that I read in a magazine a few years ago. The basic principle is that I categorize initially by the type of media, then by year (and DD-MM, if necessary), then surname, first (and middle) name. Finally a simple numerator (1, 2 , 3, etc.) if necessary.

So, a Census record from 1851 for Basil Normington would be: C-1851-Normington-Basil.

It would be quite simple if there were two Basil Normington’s to add their life span at the end: C-1851-Normington-Basil_1827-1902.

The pre-fixes I use for other categories of media are:
B – Birth Cert
D – Death Cert
M – Marriage Cert
MI – Memorial Inscription
Mil – Military
Bapt – Baptism
News – Newspaper item
PR – Parish Record
Poor – Poor Relief Records
W – Will
Div – divorce proceedings

Ultimately, you can define your own category depending on your own specific needs. I’ve been using this system for three or four years and I find that is is very sound. Incidentally, I use this system for ALL my files, not just the media captions in FTM.

By: Janet Barbee Janet Barbee Fri, 12 Mar 2010 23:59:28 +0000 In addition to Ancestry’s categories I use: Military and Book. Book is for excerpts of written genealogies or local histories.

I have 2 requests:

1. I would like to assign categories for the hundreds of records I have merged from My files are so large it is very slow and time-consuming to do them one at a time. Not only does it take time because of the number of files, but it also takes time because my system is slow while doing this particular function in FTM.

In most windows programs you can use the CTRL or SHIFT keys to select multiple items. For example, I would like to select all the thumbnails of census images and assign them to the Census category. As far as I can tell there is currently no way to do this.

2. I would like to export a GEDCOM that contains media links so that I can upload it and my media files to my website. I use TNG to display my tree on my website. I have just started fooling with this, but I don’t think my GEDCOM contains the media file links. Most of my media files are attached to sources rather than people. Does anyone know how to do this?



By: James James Fri, 12 Mar 2010 01:23:25 +0000 I find that exporting a group of individuals or individual with their associated media files from FTM2010 is a “good” way to have a folder of that person’s images/image records. My two files are almost over 32GB with related image records. Over 19,0000 images are in the two files mostly census, military, birth, and death records. I do use the caption feature within FTM so images will sort in the all media view. Surname_GivenName_Date_RecordType, etc..


By: Russ Worthington Russ Worthington Thu, 11 Mar 2010 22:45:46 +0000 #17 Id

Please be careful with Version numbers. There is a Version 10, but its old. I think you were talking about Version 2010.

Exact Version Numbers or Product Versions are important, as the different versions work differently and have different features.

When in doubt, check the Help, About Family Tree Maker to determine what version you are using.

Thank you,


By: Russ Worthington Russ Worthington Thu, 11 Mar 2010 22:39:43 +0000 #14 Sandy

You said:

… I would like to do it chronologically …. There is no way to do this since the 2009 FTM

Actually, you may be able to do this. I don’t have 2009 on my PC, but in 2010 you have two ways to sort your Media files. By Filename or by Caption.

I have posted a comment about how to sort by Caption, but you can also do that by Filename. The trick about filenames would be the format of the filename and how window sorts filenames.